Getting Started

• OOH Guidance - A Guide for Local Oral Health Programs To Develop A School-Linked Program

Working with schools

• Kindergarten Oral Health Assessment Requirement - Letters (CA Dept of Education)
• Slide presentations to School Board - helpful intro slides when presenting to school administrators 
• Talking points - key messages on absenteeism, school readiness, and equity 
• Sample letter to school boards and parents to promote KOHA- glass half full 
• Sample letter to school boards and parents to promote KOHA- glass half empty 
• Humboldt County KOHA Handbook
• Humboldt County KOHA Flyer
• Sample Memorandum of Understanding (MOU) to use as a template 
• Letter templates from local health jurisdictions and/or local educational agencies addressed to: WIC, HV programs, Early Care and Education Partners 2.3.2023
• Letter templates to parents regarding School-based/linked Oral Health programs in your county 2.3.2023
• Letter templates for school principals regarding dental sealants 2.3.2023
• KOHA Reminder Letter template to Parents Eng & Spn
• Smile, California poster to promote KOHA to parents 8.5x11 (English, Spanish)
• Smile, California flyer to promote KOHA to parents (English, Spanish)
• Smile, California video promoting KOHA to parents (English)

Communicating KOHA to community partners

• Part 1 Slide presentation on using plain language and social media platforms to ensure your community understands the importance of children's oral health. (webinar by Matt Jacob 10/22/2019)
• Part 2 Slide presentation on sharing strategies for engaging local news media and bloggers, enhancing your odds of getting media coverage. (webinar by Matt Jacob 11/6/2019)
• KOHA social media posting toolkit

Working with dental providers (DDS, RDHAP, RDH)

• Talking points/messages - CDA has key messages to help promote KOHA to dental providers
• Sample forms to give parents- CDA (English, Spanish, Chinese, Hmong, Russian, Vietnamese)
• Training on screenings (ASTDD Basic Screening Survey)
• Letter templates for medical and/or dental providers to raise awareness of Kindergarten Oral Health Assessment (KOHA) 2.3.2023

Conducting KOHA 

• Oral Health Assessment Form 7.2022*
• Oral Health Assessment Waiver Form 7.2022*
• Standardized Parent Notification Letter 7.2022*
  • *Note - the current KOHA forms are being translated into multiple languages, but programs may continue to use the old forms until the translated versions of the new forms become available
    • Translations of old assessment/waiver form
    • Translations of old parent notification form
• Sample consent forms
  •  Active consent- example Contra Costa (English,Spanish) 
  • Passive consent- example San Francisco (multiple languages) 
• Sample timeline of KOHA implementation
• AB 1433 Full Text
• SB 379 Full Text

Reporting Data from the Assessment forms

• The System for California Oral Health Reporting (SCOHR) is the designated online database for the assessment forms. The CDPH Office of Oral Health has a contract with SCOHR to provide assistance and support to schools and local oral health programs to upload the annual kindergarten oral health assessment report.
  • SCOHR Demo of New Platform for School Year 2019-2020 (YouTube video)
  • Map of Local Health Jurisdiction's utilization for reporting the Kindergarten Oral Health Assessment
  • SCOHR Data Input Form fillable PDF, with color coded KOHA form "maps"- For schools / districts using the SCOHR "Data Input Form / Quick Data Input Form" option (for "non-participating schools/districts") to enter data already totaled and aggregated (20 data fields). It contains a color coded map of the new and old KOHA forms to the new SCOHR Data Input Form, and screen shots of where to find the Data Input Form in SCOHR.
• Why is it important to report data?
  • "These data are particularly useful for the oral health programs at both the state and county level. They will help with identifying what areas have the biggest problem when it comes to children’s oral health, as well as identifying where the burden of oral disease in children is increasing or decreasing. This helps the state and county oral health programs prioritize how and where to prioritize their efforts when it comes to preventing oral disease in children. Additionally, it is very useful for evaluating whether interventions to reduce oral disease in children were effective or not." ~ Office of Oral Health Brendan Darsie, MPH
• Where can you find data from previous years?
  • California Dental Association (CDA) houses data that has been collected from schools on their website along with many resources on the assessment for parents, schools, and dental professionals

Self-Care Survey Result 

• Slide presentation on self-care survey results - a survey of the LOHPs on different methods of delivering oral health promotion