For Districts:

To create a SCOHR account, check your organization's account contact. Go to "Sign Up" and select your County and District. If the organization you are signing up for already exists, please contact the users on the list for access.

If your organization does not have an account with SCOHR, please email [email protected] to request access.

For Counties:

Please email the SCOHR helpdesk at [email protected] for access.

If your account has already been set up, enter your username and password into the fields above and click the "Login" button. If you need help logging in, please contact our support.

You must have an account to access the SCOHR system to upload student information, oral health data, and all reporting information.
To create a SCOHR account, check your organization's account contact. Go to "Sign Up" and select your County and District. If the organization you are signing up for already exists, please contact the users on the list for access. If your organization does not have an account with SCOHR, please email [email protected] to request access.

If your account was created, we sent a confirmation link to the email you provided. If you can't find your confirmation email:

• Check both your inbox and junk/spam folders.
• If you have your username, please request a new password email by using "Forgot Password" on the login page.
• Make sure that you provided the correct email. If you entered the wrong email, please contact the support desk at [email protected].

If the person in charge of the account is no longer with the organization, please see the options below.

For Districts:

Create a New Account: To create a SCOHR account, check your organization's account contact. Go to "Sign Up" and select your County and District. If the organization you are signing up for already exists, please contact the users on the list for access.

If contact information is invalid, please email [email protected] to request access.

For Counties:

Please email the SCOHR helpdesk at [email protected] for access.

If you already have an account, enter your username and password into the fields on the login page and click the "Login" button. If you need help logging in, please contact the support desk at [email protected].

Not all users will have access to create, edit, or update user accounts. Users who have access to create and edit accounts will have a “Users” tab next to "Logout" on the homepage.

To create a user account:

1. Once you login, click on the "Users" tab.
2. Add a "User."
3. Fill out the form (all fields are required).
4. Decide if the user should have access to "Edit/View Users."
5. Decide if the user should have access to "Edit/View Students."
6. Click "Submit" ("Cancel" to stop account creation. "Delete" to remove the user and clear the information).

Edit or update a user’s information:

1. Once you login, click on the "Users" tab.
2. Type in keyword search to find the user you wish to modify.
3. Click the pencil icon adjacent to the user under the "Action" column.
4. Enter the new information on the field you need to update.
5. Click "Submit" ("Cancel" to stop account creation. "Delete" to remove the user and clear the information).

1. School site user – report and edit data exclusively for a school, admins can manage users for their school site, and summary reports include data from just their school
2. District user – report and edit data for multiple school sites, admins can manage users for their district and school sites, and summary reports include data from all schools
3. County user – cannot report/submit data (County users who will be submitting data will need to have a District or School site user account); admins can manage users at the county, district, and school site levels; and summary reports can be run for a selected group of schools/districts in their county

There can be many reasons why you are unable to login. On the login page, enter your username and password. If you received an invalid username or password, type the correct username and password, and try again. If the alert remains as “Invalid username or password,” please use "Forgot Password" to recover your account.

Forgot Password:

Enter your username and click the password link. One of two messages will display:

1. "Username not found. Please contact support if you have forgotten your username." If this message displays, please contact our support at [email protected].
2. "A link has been provided to the email address on file." If this message displays, a recovery email will be sent to the email on file. Please check both your inbox and spam/junk folders.

Your username and password can be obtained by contacting the SCOHR helpdesk at [email protected].

No, duplication of effort is unnecessary and can create problems and cause confusion when trying to login and input new data.

Your username and password can be obtained by contacting the SCOHR helpdesk at [email protected].

If you are having trouble logging into your SCOHR account and have verified you are using the correct username and password, there may be a couple of other reasons you cannot log in.

1. If you are using SCOHR through a shortcut, favorite, bookmark, or a search engine such as Google, you may want to try closing your internet browser completely and then open a new browser window and type "www.ab1433.org" into the address bar. Click go and you will be directed to the SCOHR website. Once on the site, enter your username and password into the appropriate fields. If you are still not able to log in, proceed to Step 2.
2. If your browser does not allow cookies, you will not be able to log in on SCOHR.

To enable cookies, please follow the below instructions for your internet browser.

Internet Explorer (PC):

1. Click on the "Menu" bar at the top of your browser.
2. Click "Internet Options" and then click on "Privacy."
3. Ensure that either the privacy setting is "Medium" or less, or that you click the "Sites" button and add "https://www.ab1433.org" as an allowed site.

Firefox (PC):

1. Click "Tools" at the top of your browser. If "Tools" is not available, you will see the word "Firefox" at the top left of your browser window with a small drop-down arrow. Click the arrow and then click the word "Options" on the right side of the menu.
2. Click the "Privacy" at the top of the screen.
3. In the "History" section under "Firefox Will” select “Use custom settings for history.”
4. Put a check mark to the left of "Accept cookies from sites” and "Accept third-party cookies."
5. Click the “Exceptions” button to the right.
6. Type "www.ab1433.org" into the “Address of website” box.
7. Click the "Allow" button to the far right. Click "Close" at the bottom.
8. Click "OK" on the previous screen.
9. Close Firefox and re-open to try logging in again.

Firefox (Mac):

1. Click the word "Firefox" at the top left of your browser.
2. Click "Preferences."
3. Click the "Privacy" tab at the top.
4. In the box at the top that reads "Firefox Will" make sure this has "Use Custom Settings for History" in the drop down.
5. Check the box that says "Accept cookies from sites.”
6. Click the "Exceptions" button to the right.
7. Type "www.ab1433.org" into the “Address of website” box.
8. Click the "Allow" button to the far right.
9. Close the "Exceptions-Cookies" dialog box by clicking the red circle at the top left.
10. Close the "Privacy" dialog box by clicking the red circle at the top left.

Safari (Mac):

1. Click the word "Safari" at the top left of your browser window.
2. Click "Preferences."
3. Click the "Security" tab at the top.
4. In the "Accept Cookies” area, make sure “Only from sites I visit” is selected.
5. Close the "Preferences" dialog box by clicking the red circle at the top left.

Internet Explorer (PC):

1. Click "Tools" on the "Menu" bar at the top of your browser.
2. Click "Internet Options."
3. In the "General" section under "Browsing History," click the "Delete" button.
4. In the "Delete Browsing History" window, check all boxes with the exception of "Passwords" and "ActiveX Filtering."
5. Click the "Delete" button to delete your selections.
6. Click "OK" on the "Internet Options" page.

Firefox (PC):

1. Click "Tools" at the top of your browser window. If "Tools" is not available, you will see the word "Firefox" at the top left of your browser window with a small drop-down arrow. Click the arrow and then click the word "Options" on the right side of the menu.
2. Click the "Privacy" tab at the top of the screen.
3. In the "History" section, click the blue "Clear your recent history” link.
4. Click the “Time range to clear” drop-down arrow and select "Everything."
5. In the "Clear All History" window, make sure all of the boxes are checked.
6. Click “Clear Now."
7. Click "OK" on the "Options" window.

Firefox (Mac):

1. Click the word "Firefox" at the top left of your browser window.
2. Click "Preferences."
3. Click the "Privacy" tab at the top.
4. In the "History" section, click the blue "Clear your recent history” link.
5. Click the “Time range to clear” drop-down arrow and select "Everything."
6. In the "Clear Recent History" window, make sure all of the boxes are checked.
7. Click “Clear Now."
8. Click the red "x" at the top left of "Privacy" window.

Safari (Mac):

Participating Districts:

Participating Districts report all of the recorded student data.

1. Sign into your account at www.ab1433.org.
2. Click on "Forms" in the page navigation bar.
3. Click on "Assessment Forms."
4. Click "Add a Form."
5. There are 3 pages plus the "Waiver Form."
6. Fill out the form and submit the student record.

Non-participating Districts:

A non-participating district only needs to report the numbers of each recorded item.

1. Sign into your account at www.ab1433.org.
2. Click on "Data Input" on the page navigation bar.
3. Click on "Data Input Form."
4. Click on the pencil icon to the right of your school.
5. Enter the numerical data described for each item.
6. After entering the numerical data for each item listed, click "Submit" at the bottom of the page. You are done.

Forms Upload

To upload student data, choose the "Upload Type" and the "Fiscal Year" and then click the "Browse" button below and choose the CSV file you want to upload. After you have selected your file, click the "Upload" button to begin the upload process.

The fields should appear in the order of the schema example provided on the SCOHR CSV file upload page. Headers (column names) are not permitted in the submitted file. *Do not include the header column names.

Please make sure to read the schema carefully. There are required fields and optional fields. Required fields must have data based on the schema instructions. For optional fields, the field can be left blank.

Data Input Upload

To upload aggregate student data, choose the "Fiscal Year," click the "Browse" button below, and choose the CSV file you want to upload. After you have selected your file, click the "Submit" button to begin the upload process.

The CSV file should contain 9 columns: Total_Eligible, Total_PoA, Waived_FB, Waived_ND, Waived_NC, Not_Returned, Assessed_UD, Total_CE, CDS_Code.

Headers (column names) are not permitted in the submitted file. *Do not include the header column names.

You can access the forms by visiting the SCOHR forms web page.

Currently, the California Department of Education (CDE) is working to develop the SCOHR reporting forms in other languages. Once they are available, we will post the forms on this page alongside the English versions.

Schools notify parents or guardians about this requirement when they register their children for school and provide information on the importance of oral health to overall health and school readiness. It also requires schools to provide enrollment information for Medi-Cal (required forms available at www.cde.ca.gov).

Children entering public school for the first time, in kindergarten or first grade, are required to have a dental checkup by May 31 of the first school year. The evaluation must be completed by a licensed dental professional. Oral health evaluations that occurred within the 12 months prior to school entry also meet this requirement.

Parents may obtain a waiver of this requirement if they cannot find a dental office that takes their child’s insurance, cannot afford to pay for it, or the parent chooses not to have their child’s oral health evaluated.

Schools collect and aggregate specified data and school districts forward specified data by July 1 of each year to their County Office of Education. All required forms will be provided to schools by the California Department of Education. The old forms are available in multiple languages on the CDE website.

Dental decay is the most common chronic childhood disease, more common than both asthma and obesity, affecting nearly two-thirds of California’s children by the time they reach third grade. Dental decay is easily preventable. However, it is also a progressive infection that does not heal without treatment. If cavities are not treated, children can develop infections severe enough to require emergency room treatment and their adult teeth may be permanently damaged. Children need their teeth to eat properly, speak properly, smile, and feel confident. Children with cavities eat poorly, stop smiling, are distracted from learning, and miss school. The requirement for children upon initial entry into public school, in kindergarten or first grade, to have their oral health evaluated is intended to:

• Raise parents' awareness of the impact of oral health to overall health and readiness to learn.
• Connect children with dental professionals who can care for their oral health.
• Assist in enrolling children in government benefit programs, such as Medi-Cal and Healthy Families.
• Maximize existing systems of care and reimbursement before creating new systems.
• Identify locally specific barriers to care to assist communities in responding to their children's oral health needs.
• Provide data for further advocacy.

The law directs schools to distribute the oral health education materials and the assessment-waiver document to parents who are registering their child in public school for the first time, in either kindergarten or first grade. Schools collect the assessment-waiver document by May 31 of the school year and are responsible to aggregate the data contained on the form and report it, by district, to their County Office of Education by July 1 of each year.

The assessment-waiver form collects the following data with the express intention to identify not only the number of children entering school with untreated decay, but to identify specific access to dental care barriers. When data are unavailable, that will also be recorded (item #8).

1. The total number of pupils who are subject to the requirement.
2. The total number who presented proof of an assessment.
3. The number who are assessed and found to have untreated decay.
4. The number who are assessed and found to have experienced dental disease (measured as either treated or untreated dental decay).
5. The number who could not complete an assessment due to financial burden.
6. The number who could not complete an assessment due to lack of access to a licensed dental professional.
7. The number who could not complete an assessment because of lack of parental consent.
8. The number who could not return either the assessment form or the waiver request to the school.

The school has the vital role of communicating the importance of oral health to parents and of being the guardians of the information that is collected and reported. All reasonable efforts to encourage parents to seek a dental checkup for their child and to return the paperwork, regardless of whether or not the evaluation was completed, are essential to fulfilling the intent of the law. The school personnel responsible for data collection and aggregation are not specified by law and will vary from district to district. Office administrators, office secretaries, health clerks, or school nurses may be involved in this process for example.

Beyond the requirements of the law, schools have historically played an important role in ensuring children are healthy and ready to learn. As barriers to oral health care are identified for your school’s children, sharing the data with school board members, parent-teacher organizations, community organizations, (e.g., Rotary Club), your local dental society and local public health agencies will assist the development of partnerships and strategies to build capacity to meet these needs. The data can be a valuable asset in further oral health advocacy for your families – we encourage you to share it.

The requirement is intended to identify dental problems earlier, thereby reducing the number of children’s visits to the school nurse for undiagnosed dental disease. The requirement is also expected to provide added support for the dental referrals nurses make, in that the school nurse cannot “sign off” on a child’s oral health. By requiring that a dental professional do this assessment, the State is emphasizing to parents that their child’s oral health must be cared for by dental professionals and reinforces the referrals that school nurses make for children with dental disease.

No, the law states it must be completed by a “dental professional.” The ultimate goal of this law is to connect children with a regular source of dental care. The law requires schools to educate parents about the importance of oral health to overall health and readiness for school and encourages parents to locate a source of dental care, be that a private dentist or a community clinic, for this dental evaluation.

Additionally, information to support enrolling children in Medi-Cal is also provided to parents. This law serves as the impetus to make a connection that is ideally not a one-time event, but can become a regular source of care.

An ongoing challenge for school nurses who provide basic assessments (i.e., screenings) for children at school is follow through on referrals made. This law provides another tool to back up a recommendation to see a dentist for comprehensive evaluation and care. What’s more, this law also measures the specific barriers encountered when the parent does not follow through on that recommendation.

While much of the data being collected will be forwarded to the County Office of Education and may be useful for advocacy at the state level, there are also data that may be useful at the local level and which school personnel may want to review. The assessment-waiver forms will identify:

• Children entering kindergarten who have untreated decay.
• Children entering kindergarten who have an urgent need for care.
• Children who do not have any form of dental insurance and who may benefit from local programs that assist with enrollment in the Medi-Cal program.

While the law determines the data that school districts must report to their County Office of Education (COE), the California Department of Education has not developed a form for this purpose nor prescribed the exact manner in which it is reported. However, the San Joaquin County Office of Education (SJCOE) has developed a web-based System for California Oral Health Reporting (SCOHR) that is sophisticated and, at the same time, very user friendly. It aggregates reports statewide and will allow an unprecedented opportunity to study and utilize the reported data. Schools, districts or COEs interested in participating should contact SJCOE at [email protected] or visit the SCOHR website.

Collaboration: One of the key initial purposes of the law is to learn first hand the specific barriers children face to receiving oral health care in their communities. As difficult as it may be to just collect the data and not immediately respond, it will be most powerful to allow what is actually happening with regard to access to dental care to be measured. Once these data are collected and reviewed, it presents an unparalleled opportunity for school board members, school administrators, school nurses, community leaders, and dental professionals to collaborate to build capacity to better meet the oral health needs of the children in their community who continue to experience barriers to care.

Partnering with parents: The California Dental Association (CDA) encourages member dentists to offer dental screenings in their offices for children, free of charge as a public service, when parents do not choose to schedule comprehensive dental examinations for their child, but instead request the minimum assessment required by law. Involving parents directly in this process opens up the important opportunity for them to become educated about the condition of their child’s oral health, the consequences if disease is not treated and the benefits of ongoing care. This is the place where a “screening” becomes the opportunity to begin the process of establishing a dental home for their child, so that the restorative and preventive care can be provided that will keep their child healthy.

Working to remove barriers: Additionally, schools and school districts with many families who experience barriers to dental care may work with local dental and dental hygiene component societies and already established school-linked or school-based programs to ensure all of their new kindergartners or first graders receive at least a minimal evaluation. This is an opportunity to create effective systems of screening, triage, and referral for children whose families continue to experience barriers to dental care.

On an individual basis, dental examinations provided to children who have some form of dental coverage, including Medi-Cal or commercial insurance, will be paid for by those benefit plans, as all include dental examinations as a benefit. In some cases, dental examinations may be paid for directly by the parent.

In situations where a child does not have dental coverage and the parent chooses for their child the minimum assessment required by this law, the California Dental Association (CDA) encourages dentists to provide a dental screening to the child, free of charge, as described above.