Each school is required to track, tally, and report specific data from the KOHA forms for each child eligible for KOHA. The forms are collected and tracked continuously throughout the school year.
- If your school hosts on-site screenings: Completed forms from the screening day are given to school staff by the dental screening provider/organization.
- The data is reported into a database called the System for California Oral Health Reporting (SCOHR) at the end of the school year, or by July 1st at the latest
Data Collection & Inputting KOHA Data into SCOHR
When you start to screen Kindergarteners, you can improve your data collection by using an Excelsheet to track (samples on the right) .
In SCOHR, you can input your data by signing into a SCOHR account and choosing from two options:
- Enter aggregate data for one school at a time using the Data Input Form
- Upload aggregate data for multiple school at a time using the bulk upload function
Tips: Try to idenitfy a KOHA champion at the school, school district, county office of education, and/or LOHP to track and input the KOHA data into SCOHR.
For more guidance on inputing data into SCOHR, please visit our COHTAC-SCOHR webpage and scroll down to the FAQs.
KOHA Visuals and Tables
The Auto-calculation Excel spreadsheet is a tool you can create tables and visuals by adding your Summary Report KOHA data.
*This template is designed for reports generated starting in the 2022-23 school year (after the changes in SCOHR to align with the new forms)
In SCOHR, go to "Reports," and select "Summary Report." *Please note- your SCOHR account may provide other types of reports. This template is only designed for the report labeled "Summary Report" in SCOHR.
